Reconciliation for Family Offices

Family offices are structurally complex. A single family may hold assets across five custodians, three prime brokers, a handful of private equity fund administrators, and multiple bank accounts in different currencies. Each source delivers data in its own format, on its own schedule, with its own naming conventions.

The result is a reconciliation problem that scales multiplicatively. It is not just positions — it is positions, trades, cash, income accruals, corporate actions, capital calls, and distributions, all of which need to tie back to the book of record. Most family offices still manage this in spreadsheets or legacy portfolio systems that were never designed for multi-custodian, multi-entity reconciliation.

When breaks appear, the investigation is manual. Someone emails the custodian, waits for a response, cross-references a PDF statement, and updates the ledger. The process is slow, error-prone, and impossible to audit after the fact. Worse, the people doing this work are expensive — and they spend most of their time on data wrangling rather than analysis.

Your operations team stops spending days chasing custodian discrepancies. Our agents ingest feeds from every source — SWIFT messages, custodian portals, PDF statements, Excel exports — normalize the data, and run the matching automatically. When a break surfaces, the agent investigates: it checks settlement dates, looks for pending corporate actions, and flags genuine exceptions for human review.

The close cycle compresses. What used to take a week of back-and-forth now resolves in hours, because the investigation happens in parallel across all accounts simultaneously. Your team reviews exceptions rather than performing the initial match — which means fewer people doing higher-value work.

And because every action is auditable, your compliance posture improves without additional effort. Regulators and auditors see a clean chain of evidence rather than a folder of emails and annotated spreadsheets.